Project Officer

  • Job Reference: 00001373-1
  • Date Posted: 13 September 2022
  • Recruiter: ACH
  • Location: Bristol
  • Salary: £23,000 to £26,000
  • Sector: Administration, Consulting & Corporate Strategy
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Post: Project Officer

Department: Business Development

Reports to: Research and Project Lead          

Working Hours: Full time         

Salary: £23,000 - £26,000

Location: Bristol

 

About ACH

Our vision is to empower refugees and migrants who reside in the UK to lead self-sufficient and ambitious lives.

 

ACH is a social enterprise comprised of a diverse group of strategists and researchers led by lived experience. We provide tailored integration services that not only help individuals, but also disrupt the systems that have entrenched inequalities in our society.

 

We have a track record of delivering effective support services that give refugees and migrants the tools they need to succeed. In 2021 alone, we have helped 1000+ people to achieve their personal goals and lead fulfilling lives in their new country.

 

By working with us at ACH, you will be supporting refugees and migrants to build a better, brighter future. 

 

Purpose of job

The postholder will support the project management of both internal and external projects within the Project Management & Business Development Team. Key activities include supporting the Project/Business Team on the improvement and implementation of existing and new business processes and management information, active fundraising, and the project management of programmes and consultancy work.

 

Key Responsibilities

Reporting directly to the Research & Project Lead, the post holder will be expected to manage their own independent workload, as well as support the broader team. The main responsibilities are outlined below:

 

Contribute towards achieving ACH’s project strategic objectives

  • Provide administrative and Project assistance to Research & Project Lead to ensure effective development and delivery of all project and strategic objectives.

     

    Build and manage projects & achieve work targets

  • Maintain and process project paperwork including funding paperwork, recording invoices, payments, and budget.
  • Manage project calendar to ensure timely delivery of reports, meetings, and other deadlines.
  • Work with the Finance Team to efficiently administer invoices or project budget
  • Provide administrative assistance to the project team in processing contracts, commissioning, partnerships, invoices, and other operational paperwork.
  • Organise, store, and manage project information, documents, files, and data in line with GDPR and ACH’s relevant procedures.
  • Ensure compliance with all relevant procedures and regulations including Health and Safety, safeguarding, confidentiality and GDPR.
  • Provide administrative tasks related to projects including event organising, liaising with interpreters, clients, and other stakeholders.

 

Learning & expertise

  • Support administrative tasks in relation to programme statistics and reports including in relation to programme monitoring and evaluation.

     

    Develop and manage external relationships

  • Manage & assist with project communications and act as first point of contact for external general queries regarding on-going projects.
  • Contribute to ACH’s networking and external meetings

 

Communications

  • Support marketing team with media and communication administration activities.

     

    Develop and manage internal relationships

  • Support Research & Project Lead (and volunteers) with record keeping volunteer expenses and purchase of equipment.
  • Participate in and contribute to organisational team meetings
  • Develop and manage effective work relationships and mechanisms between relevant teams e.g., finance and operations/ Support & Training

 

Generate income and resources 

  • Provide administrative support to Research & Project Lead in relation to grants paperwork
  • Work closely with Senior Manager and Finance Team to maintain accurate payment and reporting schedule of all grants
  • Support with bid writing and other fundraising activities

This list is not exclusive or exhaustive, you may be asked to carry out other duties deemed necessary by your line manager.

Person Specification

 

Essential

Desirable

Qualifications

  • 1-3 years of project management experience

 

 

  • Educated to degree level or equivalent
  • Project management qualification (e.g. PRINCE2 etc.)

Experience

  • Demonstrate significant expertise in project development and management
  • Experience coordinating activity on projects
  • Experience of working as part of a team
  • Experience of monitoring and reporting on the progress of a range of different activities
  • Experience in supporting the development of funding applications

Knowledge

 

 

 

 

 

  • Knowledge of reporting systems for potential funders
  • Knowledge of Microsoft Office packages
  • Knowledge of budgeting and financial processes
  • Understanding of refugee issues in the UK

Skills

  • Excellent communication skills (written and spoken)
  • Ability to manage meetings and events
  • Work proactively with other departments within ACH / Himilo
  • Able to represent ACH with external stakeholders

Personal Attributes

 

 

 

 

  • Inclusive, collaborative, and approachable
  • Inspiring, motivating and articulate communicator
  • A ‘can-do’ and flexible approach with the ability to adapt to changing priorities and manage multiple workloads

 

  • Confidence in preparing and delivering presentations for multiple different audiences

Other

 

 

 

 

 

 

 

Applicants need to have right to work in the UK to be considered for this role.

We may close this role early, so please apply ASAP to avoid disappointment.

How to apply

To apply please complete our application form on our website.

 

For an informal conversation or to find out more about ACH or the role, please don’t hesitate to contact our People and Culture Manager, Werner Lourens - werner.lourens@ach.org.uk. 

 

Due to the nature of this post, an enhanced DBS check will be undertaken for successful applicants, but only with their prior consent.

 

Applicants need to have right to work in the UK to be considered for this role. We may close this role early, so please apply ASAP to avoid disappointment.