Project Officer

  • Job Reference: 00001173-1
  • Date Posted: 22 June 2022
  • Recruiter: ACH
  • Location: Bristol
  • Salary: £23,000 to £26,000
  • Sector: Administration
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Post: Project Officer

Department: Business Development

Reports to: Research and Project Lead

Working Hours: Full time

Salary: £23,000 - £26,000

Location: Bristol

 

About ACH:

ACH (Ashley Community Housing) is an award-winning social enterprise specialising in the economic, social, and civic integration of refugees via accommodation and community-based training support. 

 

Our vision

For all refugees coming to the UK to be successfully integrated into society with access to adequate accommodation, employment, and education.

 

Purpose of job

The post holder will support the project management of both internal and external projects within the Project Management & Business Development Team. Key activities include supporting the Project/Business Team on the improvement and implementation of existing and new business processes and management information, active fundraising, and the project management of programmes and consultancy work.

 

Key Responsibilities

Reporting directly to the Research & Project Lead, the post holder will be expected to manage their own independent workload, as well as support the broader team. The main responsibilities are outlined below:

Contribute towards achieving ACH’s project strategic objectives

  • Provide administrative and Project assistance to Research & Project Lead to ensure effective development and delivery of all project and strategic objectives.

 

 

 

Build and manage projects & achieve work targets

  • Maintain and process project paperwork including funding paperwork, recording invoices, payments, and budget.
  • Manage project calendar to ensure timely delivery of reports, meetings, and other deadlines.
  • Work with the Finance Team to efficiently administer invoices or project budget
  • Provide administrative assistance to the project team in processing contracts, commissioning, partnerships, invoices, and other operational paperwork.
  • Organise, store, and manage project information, documents, files, and data in line with GDPR and ACH’s relevant procedures.
  • Ensure compliance with all relevant procedures and regulations including Health and Safety, safeguarding, confidentiality and GDPR.
  • Provide administrative tasks related to projects including event organising, liaising with interpreters, clients, and other stakeholders.

Learning & expertise

  • Support administrative tasks in relation to programme statistics and reports including in relation to programme monitoring and evaluation.

Develop and manage external relationships

  • Manage & assist with project communications and act as first point of contact for external general queries regarding on-going projects.
  • Contribute to ACH’s networking and external meetings

Communications

  • Support marketing team with media and communication administration activities.

Develop and manage internal relationships

  • Support Research & Project Lead (and volunteers) with record keeping volunteer expenses and purchase of equipment.
  • Participate in and contribute to organisational team meetings

 

 

  • Develop and manage effective work relationships and mechanisms between relevant teams e.g., finance and operations/ Support & Training

Generate income and resources 

  • Provide administrative support to Research & Project Lead in relation to grants paperwork
  • Work closely with Senior Manager and Finance Team to maintain accurate payment and reporting schedule of all grants
  • Support with bid writing and other fundraising activities

This list is not exclusive or exhaustive, you may be asked to carry out other duties deemed necessary by your line manager.

Person Specification

 

Essential

Desirable

Qualifications

  • 1-3 years of project management experience

 

 

 

 

  • Educated to degree level or equivalent
  • Project management qualification (e.g. PRINCE2 etc.)

Experience

  • Demonstrate significant expertise in project development and management
  • Experience coordinating activity on projects
  • Experience of working as part of a team
  • Experience of monitoring and reporting on the progress of a range of different activities

 

  • Experience in supporting the development of funding applications

Knowledge

 

 

 

 

 

  • Knowledge of reporting systems for potential funders
  • Knowledge of Microsoft Office packages
  • Knowledge of budgeting and financial processes

 

  • Understanding of refugee issues in the UK

Skills

  • Excellent communication skills (written and spoken)
  • Ability to manage meetings and events
  • Work proactively with other departments within ACH / Himilo

 

  • Able to represent ACH with external stakeholders

Personal Attributes

 

 

 

 

  • Inclusive, collaborative, and approachable
  • Inspiring, motivating and articulate communicator
  • A ‘can-do’ and flexible approach with the ability to adapt to changing priorities and manage multiple workloads

 

  • Confidence in preparing and delivering presentations for multiple different audiences

Other

 

 

 

 

 

 

 

 

Applicants need to have right to work in the UK to be considered for this role.

How to apply: Please send a copy of your CV and a covering letter detailing a) why you are applying for this role at ACH and b) how you meet the essential and desirable criteria for the role. to: tom.dixon@ach.org.uk

We may close this role early, so please apply ASAP to avoid disappointment.